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Tag: small business

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The Key to a Professional Business Image

business-address

Having a designated business address is an important aspect of starting and growing a successful business. A business address is key to a professional image. It can enhance credibility and help to separate personal and business dealings. It can also be necessary for legal compliance and for receiving mail and packages related to the business. In today’s digital age, a corporeal business address may not be necessary for day-to-day operations. However, it still plays a vital role in building a strong and trustworthy brand. Whether you are starting a new business or looking to expand your current operations, finding the right business address provider can help you achieve your goals and take your business to the next level.

When looking for a business address provider, consider the following factors:

Location:

It is important to look for a provider with a strategic location. Pick an address in a reputable and convenient area.  Aim to have it close to your target audience or business partners, as that will not only enhance your image but it will also make you seem reachable upon need.

Mail Receipt:

Make sure the provider offers secure and convenient mail receipt services. Some providers offer Package receipt while others may not. Some providers offer designated mailboxes while others may not. Assess your business needs and find the providers that fit what the business requires.

Professional Image:

Look for a provider that offers a professional and credible business address. For example, having an address in a corporate building vs having an address in a retail store. Only you can determine what works best for your business! Strategize, and choose a provider that can enhance your marketing and advertising expression.

Customer Service:

Choose a provider with responsive and helpful customer service. At times you may need to connect with the provider to ask a question or resolve an issue. It is during these times that you rely on your provider’s approachable customer service.

Cost:

Incorporate the cost of a business address provider in your budget. Review the services offered making sure they meet your business requirements. Shop around for affordable pricing so you do not exceed your budget.

Additional Services:

Look for providers that offer additional services, such as mail forwarding, virtual office services, and meeting room rentals. Even though you may not need all that as you start up your business; however, these are services you may need later on as the business grows.

Reputation:

Research the provider’s reputation. Search for online reviews and speak with other business owners. Your provider’s reputation will become your business reputation; so make an informed decision when choosing a business address provider.

business-address-huddlespace

Make it a part of your home business strategy

If you are a home business, consider having a business address. Establishing a professional image, meeting legal requirements, protecting privacy, and managing mail and packages are crucial to operating a business. Separating personal and business finances and improving marketing and advertising efforts is vital for growth. Getting a business address helps to establish credibility, promote privacy, and maintain a clear separation between personal and business dealings.

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The worst nightmare for the business owner

business_nightmare

As business owners, we set goals and strive to achieve them on a daily basis. Yet, as we go about doing our work, we realize that some tasks may fail and other tasks may succeed. And even though we are conscious of the undetermined results, we stay focused on the ultimate business objectives to guide us toward success. Overcoming obstacles is a characteristic that every business owner should master. Nevertheless, some obstacles, if not carefully dealt with, may turn into nightmares.

Let’s look at some of the potential worst nightmares for a business owner:

Financial complications

One of the worst nightmares for a business owner is experiencing risky financial problems. And I am talking about financial difficulties that may threaten the survival of a business. These troubles may be a sudden deflation of revenue or going bankrupt. It may also be facing substantial debt or having to lay off employees. Facing situations that require radical decisions that will determine the existence of the business can be a nightmare if not planned for. A part of business planning is incorporating a proactive plan that will assist business owners as they make decisions during these emergency situations.

Losing a major customer

Another nightmare is failing to retain a major customer. And if that was a long-term or high-value customer, it will make the situation an even more devastating blow; as it could potentially lead to significant financial losses. Identifying major customers, and building a retention strategy, will secure long-term relationships and maintain the sustainability of the business.

Legal issues

A small business may be subject to facing a wide range of legal issues, such as lawsuits, regulatory investigations, or maybe some intellectual property disputes. That can be a nightmare for small businesses as court issues are usually time-consuming. These legal issues are also expensive and potentially damaging to the reputation and credibility of any business.

Reputational damage

A small business’ reputation is a valuable asset, and any damage in the standing of a business will affect its credibility and trustworthiness. Once the reputation is harmed, it gives way for the negative press to fuss, customer complaints will skyrocket, and social media will backlash. And that can have serious consequences on the survival of a small business.

Loss of key personnel

Another major nightmare for a business is the sudden loss of a key staff member. Whether it be an important executive, a top salesperson, or a highly skilled worker; that can cause a major setback for a business. These unexpected crucial vacancies can impact the business’s ability to operate effectively and achieve its targets.

Natural disasters or other emergencies

When operating a business, it is crucial to allocate an emergency fund, and ensure that proper insurance is in place to cover natural disasters and other emergencies. Unpredicted crises such as earthquakes, hurricanes, floods, or power outages can disrupt a business’s operations and turn them into a nightmare. These disastrous conditions can cause significant damage to the facilities, equipment, and inventory. And in some cases, it can even result in human loss.

Cyber-attacks or data breaches

A significant nightmare for a business may be caused by a violation of cyber security. Cyber-attacks and data breaches are alarming as they result in the theft or loss of sensitive data. We have all heard of shocking stories of how customer information or proprietary information has gone missing in reputable banks or businesses. Such horrifying experiences can have serious consequences on the credibility or reliability of the business.

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Google Search Tricks You Never Thought Exist

Search_image

How often do you use Google search?

Google’s plan for its search feature seems to be geared to continuously increase the number of searches even without any submission by the user. We are at a point now where we ask Google for everything! Want to know the weather? Ask Google. Want to get the location of a business? Ask Google. What to know where a restaurant is? Ask Google.

Google seems to appreciate that people are using their search feature and they are definitely investing in it. Now we can perform searches that are based on keywords and get our results without even having to submit the search. Let’s test that:

Go to Google and type the following search keyword: Weather

Calculations_Search

Isn’t it helpful to save time and get the result instantly without even submitting the search? Wait, there’s more! Google search has extended its feature ability to do simple calculations.

Let’s try another function. This time let’s try the calculation:  567*44=

calculator_google_search

Google now instantly gives us the answer, without even submitting the inquiry for any calculation! That means that now Google search can replace our calculator for simple calculations. In fact, now Google has its own calculator under the search term: Calculator Google.

travel_comparison_search

To take that further, Google search now does complex calculations, graph functions, and it solves geometry problems. It converts Fahrenheit to Celsius, currency and weight comparisons, and a lot more.

Google search even compares travel information including price comparison!

travel_comparison

Future Features

More Google searches are coming up every year. And there will be new features with artificial intelligence in years to come including a 360-degree shopping experience that is still being worked on.

If you are a fan of Google products like I am, keep looking out for new search features regularly. Google’s latest technology will definitely continue to contribute efficiency to our daily work routine.

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Four Steps For Entrepreneurs To Get Out Of Your Own Way!

market-branding

A fixed mindset holds people back because they believe that their talents and abilities are set in stone, which limits their ability to learn and grow. In order to succeed, entrepreneurs need to overcome their own mindsets. On the other hand, a growth mindset recognizes that skills and talents can be developed through effort, practice, and learning from mistakes. This type of thinking is critical for entrepreneurs who want to achieve high levels of success.

“Be real. There is no bigger magnet to attract your ideal clients than your authentic self. – Puja Misra”

growth-mindset

The first biggest barrier to business growth is a lack of confidence.

This can manifest itself in different ways, such as second-guessing yourself, not taking risks, or being too perfectionistic. However, all of these behaviors have one thing in common: they stem from a fear of failing. Instead of seeing failure as a setback, view it as an opportunity to learn and grow.  The only way to achieve great things is to embrace failure and adopt a growth mindset.

business-growth

People with a growth mindset see obstacles as learning opportunities. They are not afraid of failure, because they know that it is only through trial and error that they will find success. They listen to their inner voice and intuition, trusting their gut instinct to guide them. And they are not afraid to take risks, because they know that this is how the big wins are made. This shift in thinking will open up new possibilities and help you reach your full potential. 

The second barrier is personal brand reputation. 

In today’s digital age, our personal brands are more important than ever before. And many entrepreneurs are so worried about what other people will think of them that they hold back from really putting themselves out there and lose out on an immense amount of opportunities. But the truth is that if you’re not actively working on your personal brand, you’re not going to get very far in business.

personal-branding-headshots

Additionally, always remember that you are your Brand and your personal brand reputation is an asset so don’t be afraid to promote yourself and your business. 

The third barrier is brand marketing.

Building a brand, marketing and advertising is an important way for any business to reach new clients. Too often, entrepreneurs think that they can’t afford to invest in marketing, or that it’s not worth the effort. Reality is that without a strong brand presence and marketing strategy, your business will struggle to reach its potential and stand apart in a crowded marketplace… If you want to grow your business, you need to invest in branding and marketing.

brand-marketing

The fourth Barrier is time management skills.

As a small business owner, you have a lot on your plate. From sales and marketing to product development and customer service, there are a lot of moving parts to your business. And while it’s important to be involved in all aspects of your business, you can’t do everything yourself. That’s why time management skills are so important for entrepreneurs.

management-skills

By learning how to manage your time effectively, you can free up more time to focus on brand strategy, business marketing, and other activities that will help grow your business. And when your business is growing, you’ll be able to show potential investors that you’re serious about making profits. In addition, good time management can help you to build a strong reputation for customer service and quality products or services.

Submitted by:

Puja Misra, the President of Zoom Into Life Studio. A creative branding agency helping businesses & entrepreneurs transform into Brands for over a decade. Proudly serving small businesses in Oakville, Burlington, Milton, Mississauga, Toronto, and the Greater Toronto Area.

www.zoomintolife.com
puja@zoomintolife.com

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Reasons versus Excuses

resons-vs-excuses

What did I learn today as an entrepreneur?

Often, we offer a reason or excuse when something didn’t happen, or is not done.
First, let me start with my perception of the difference by defining each concept as I see it.
Excuse* – to me, this says, it was avoidable, and within our control to change the outcome.
Reason* – to me, this says, it was maybe not avoidable, but still within our control to change the outcome. Let’s look at Reasons versus Excuses.

*Disclaimer: I know and get there are other factors and circumstances where what I am sharing is NOT the case. Those instances are not what I am discussing in this article, but rather those situations where we have control of our decision-making processes involving our business.

Reasons versus Excuses

I want to pause us here and ask: Why is it we don’t spend as much energy on using a reason or excuse when something is successful, completed, or done? Is not the learning moment and evaluation of what led to the successes or accomplishments equally important as the time we invest in justifying why something did not happen or is not done?

When do we find ourselves articulating a reason or excuse?

Do we more often work on coming up with either of these when it comes to feeling the need to offer others one? Are we looking for empathy? Understanding? Justifying?

Do we in our own mind craft one for ourselves to make us feel better about the lack of a result?

I have finally come to the place where I won’t offer, volunteer, or blurb out a reason or excuse when something is not done, unaccomplished, or has not happened. It doesn’t change the fact! It doesn’t alter the outcome!

Don’t get me wrong – if I am asked, I will share my perception of why something has not gone as planned or has not occurred. Too often, however, I find the sharing of the reason or excuse is nothing more than providing myself or another party with the opportunity to play the ‘blame game’. This game does not, again, alter the outcome but boy how it can feed or deflate one’s ego! What are the differences between the words?

I’d love to hear your thoughts!

I do see the reason as being outside of our control happening, occurrence, and or the moment but that does not mean it has to dictate the outcome. We allow that. I see ‘reasons’ as being a problem and I try my best to live in a world where all problems have solutions. With this thought in mind when the reason appears, even outside of my control, I should be able to pivot around it and regain control to get the outcome I am needing.
Therefore, any reason and or excuse (for the most part) is not acceptable as to why something did not get done or occur.

I have started to phrase things differently. I feel this has been a huge moment in my personal and professional development, to be honest. I am at a place where I say (to myself), “This did not happen, and this is how I see it moving forward.” It takes the pressure from the disappointment and puts the focus on the forward movement. Movement is about finding a solution. That is powerful for both and all parties. Why linger on the “ugh” of what happened, or why it didn’t happen? Don’t we all just want to focus on the forward movement and momentum of how it is now going to take shape and occur?

Reason or excuse? Fact and movement? Let’s state the fact and get to the moving!

Submitted By:

Cheryl Clark of Clark Strategies | team@clarkstrategies.ca | www.clarkstrategies.ca

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Make A Lasting Impact

entrepreneurial-fear

What did I learn today as an entrepreneur?

As business owners we drop the ball. As business owners we make mistakes. As business owners we screw up. As business owners our actions and our lack of actions has an impact. I intentionally put a period there after the word impact. Impact – PERIOD. This will not be a light and fluffy, heart-warming blog. This will be as real as it gets from many angles.

Recently I had a client trust me to do certain tasks for them.  Without a lengthy list of excuses and reasons – I did not get the said tasks done.

In my mind, this has created a Tsunami.  

Tsunami Definition: a long high sea wave caused by an earthquake, submarine landslide, or other disturbance. It can also be an arrival or occurrence of something in overwhelming quantities or amounts.

As business owners, we hear repeatedly the client is always right, and we need to see things from the client’s perspective.  From the client’s perspective, it is quite possible my name is mud! 

Now, I have not asked how they are feeling about my lack of performance, I have not reached out to take a poll or get the low down on how they are feeling.  I have not asked about their frustration level and or anxiety level centered around their expectations being crushed.  I have not asked.

Instead, I am assuming, and yes, I know what that word breaks down to be.  In my assumptive state I am thinking they will blacklist me; talk to everyone they know about how horrid “I” am.  See what I did there?  How horrid “I” am rather than how horrid my service was!  There is a difference.

So now I sit on an unfinished task, not communicating out of fear and waiting for the wave to hit me and leave me gasping for air.  That is what I can articulate on one level.  Yes, there are levels to this thing called business ownership.  Level 1 completed – I am waiting for the wave.

Level 2 is being played out simultaneously.  Level 2 looks something like this!  I go to bed every night knowing I didn’t face the ‘task’ or ‘client’ and thinking tomorrow I WILL!  I will make this as right as I can!  Level 2 includes me waking up every morning carrying the weight of I must get this done and how in the world do I even make this right now??  At this level I find I am equipped with no free hands because they are busy picking up every piece of baggage I can manage to find to carry.  The baggage of “I messed up”, “I failed”, “I disappointed someone”, “why do I do this?”, “who is going to do business with me now?”, “screw it”.

Crazy enough the point of this post is:  Yes, care for your client and how they feel but, dang it, as a business owner be attentive to how you are feeling and handling things for your own mental peace of mind. 

Failure is an event. 
Disappointing one is not disappointing all. 
Feelings change. 
LET IT GO! 
Stop carrying it. 
Come to a place of peace. 
I messed up and own it.  I can’t fix it and own it.  Move forward and OWN THAT forward movement.

Submitted By:

Cheryl Clark of Clark Strategies | team@clarkstrategies.ca | www.clarkstrategies.ca

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What I Wish I Knew When I Started This Journey

business-networking

Have you just started your entrepreneurial journey? Let me share with you some lessons learned.

I remember it like it was yesterday.

I was attending my first networking event as a new entrepreneur, and on the drive there, I almost talked myself out of going.

Public speaking wasn’t new to me. Before starting my business, I had built an award-winning 15-year career in public relations and corporate communications. I advised, wrote for, and trained managers, senior executives, and politicians on communication.

But this was different. This was me talking about me. I had no idea how challenging that was going to be.

When my turn came to introduce myself and my business, I stumbled through my intro. I felt wholly inadequate as I compared myself to other entrepreneurs in the room. I admired those who appeared confident, clear, and who knew exactly how they served. I wanted to be like them.

That day served as a touchstone moment for me. It showed me how much I needed to learn to believe in myself and I didn’t yet know-how. It provided me with the opportunity to see that entrepreneurship was a journey of becoming – a journey that’s not talked about enough, and one which new entrepreneurs would benefit from learning more about.

You don’t know what you don’t know, right? Here are three lessons that flowed out of that day that I wish all new entrepreneurs knew:

  1. No matter how awesome you were in your 9-5, entrepreneurship is a different beast. I don’t mean to scare you. The reality is in your 9-5 you had a specialized role. In your business especially at the beginning, you’ll wear many hats. Some you’ll master. Others you’ll need help with. You’ll learn. You’ll fail. You’ll get back up and adjust.

  2. You’ll come face-to-face with feelings of inadequacy. “Not enough” and “not worthy” will show up a lot. Avoid believing these stories. A large part of the entrepreneurial journey is learning to let go of self-limiting thoughts and beliefs, and continuously moving forward with purpose.

  3. You’re not alone. I developed relationships with entrepreneurs who were present at my first networking event. We talked about our challenges with growing confidence and learning what it meant to be an entrepreneur. We found comfort knowing we weren’t alone. There are many entrepreneur communities. Find yours and lean into them.

May these lessons serve you as they served me in the brave and fulfilling journey of entrepreneurship.

Submitted By:

Fazeena Haniff | CEO & Leadership Communication Coach | The Conscious Communicator hello@theconsciouscommunicator.ca  | www.theconsciouscommunicator.ca

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Meeting Customer Needs in a Pandemic Era

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Meeting customer needs: the objective of every business.

Listen as you read …

Are you one of the enterprises that had to remodel its business processes in order to stay operating during the COVID-19 era? Or are you still running your business in survival mode? Meeting customer needs in a pandemic era have been the focus of every business.

The Difference

Innovation in remodeling the business is what differentiates businesses that are meeting their monthly revenue from businesses that are struggling to survive. The Pandemic has changed lifestyles and closed businesses and the need to restructure and remodel the business will allow more room to meet customer needs. The pandemic has really hit the business community hard, especially in trades like food, events, and hospitality industries.

A Business Guide

Here are Four tips to guide the business as it innovatively remodels its offerings:

  1. Time to Reflect: Take time to reflect, evaluate and write down the current offerings of the business. It is very important to have a clear view of what’s current in order to identify the sudden change that took over since the pandemic started.
  2. Identify Changes: With an open mind, identify the changes that were imposed on the business. Keep a log in order to enhance clarity of the situation . Sometimes business owners find it difficult to embrace change. However, in the world of business, change has proven to be evident. In normal days business owners have to keep watch for trends and quickly adapt to the changes that come with them.  While the pandemic brought major changes to the business world, business owners still have to adapt and be open to alter their practices.
  3. Brain storm: Reflect on the list of changes that the business had experienced one at a time. Write down innovative remodelling ideas for the business.  It can be amendments to practices and operations, or it may be bringing in some new products or services. While brainstorming mark down creative and innovative ideas as they come to mind. And always keep customers as the target audience and core mark to the new model.
  4. Create a Plan: Now that all the facts are at hand, it is time to organize the collected data and edit the list of remodelling ideas. With that we are equipped to establish a readiness and come up with a plan. The objective behind that process is to implement change. Modifications that are geared to regain consumer confidence and recommence consistent growth for the business.

Summary

That exercise will restructure the business model to retain and acquire customers in a pandemic era. Once that practice is complete, and the business starts running with the new model, then it is time to craft a marketing plan that works in sync with the new changes.

Thank you for taking the time to read this blog post! You may follow BizReflections blog for future business related posts and updates. (FOLLOW button in sidebar). I would also like to invite you to subscribe to BizReflections YouTube channel. On our channel there is a collection of business videos that equip small business owners for growth.

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Dimensions of Modern Accounting

pensive female worker choosing folder with documents in modern office

Accounting as a discipline has evolved over a period of centuries. In the initial phase, it was thought to be restricted to mere bookkeeping or record-keeping of business transactions. However, gradually the importance of numbers contained in the accounting records of businesses became prominent and experts started generating a variety of reports to assist businesses to make informed decisions. In modern times accounting has thoroughly integrated with information technology to transform itself into a real-time information-based system that serves the needs of a variety of stakeholder groups interested in making an objective assessment of the financial health of a business. However, it is pathetic to know that majority of small businesses still regard accounting as mere bookkeeping and thus they remain oblivion to many of the benefits that modern accounting can render to enable them to make informed decisions.

Since the owner is the primary beneficiary of a business, therefore, it is imperative that he or she must take accounting as an essential support system to monitor the performance of the business from a variety of perspectives. Some of the key dimensions of modern accounting that are ironically ignored by owners of small businesses include the following.

Price setting of your products and services

The majority of small businesses set the prices of their products and services by following a rule of thumb approach or based on gut feeling. However, this is a naïve approach to price setting. Unless a business knows about its costs and their classification into fixed or variable components, a sustainable pricing policy cannot be adopted. Since price is a critical factor in generating sales, therefore, it must be viewed from a strategic or long-term perspective, which is not possible without analyzing the business’s cost structure. A variety of accounting methodologies, such as activity-based costing, marginal costing, absorption costing, and breakeven analysis may be used to determine a realistic pricing policy that ensures long-term growth in sales and profitability.

Proper understanding of profitability and liquidity of a business

For the majority of small businesses, profitability is the key determinant of the success of their business. However, it must be understood that profitability alone is not a guarantee that a business may survive in the long term unless its liquidity or solvency position remains intact. Profitability is the outcome of matching business expenses and receipts, while liquidity focuses on cash generation and the spending capacity of a business. Since cash is the king, therefore, a business with a strong liquidity base is more likely to survive in the long term than a business that merely generates more profits by relying on overtrading.

Knowing about Key Performance Indicators (KPIs) of a business

For many small businesses, the only KPI is the overall profitability of a business. However, if a business is asked how that profitability has arrived, they remain clueless about the factors that are responsible for the profitability or losses of a business. These factors may include classifying business expenses as avoidable and unavoidable, fixed and variable, marginal and incremental; and classifying sales of products and services as profitable and loss-making, stagnant and exponential, retrograde and progressive, etc. By developing and monitoring KPIs that focus on critical factors impacting a business, a successful business strategy may be developed that ensures long-term profitability and growth in the net worth of a business.

Tax impact of capital and revenue expenses:

A proper understating of the tax impact of capital and revenue expenses is vital to arrive at an accurate profitability figure. Many small businesses wrongly classify certain capital expenses as revenue expenses and vice versa. Consequently, the profitability figure may show erratic patterns and the tax liability of a business may be miscalculated.

Real time accounting systems:

Many small businesses keep their record in a conventional manner. However, nowadays many bookkeeping software are available in the market that may be used to develop a real-time-based accounting system that can be connected with spreadsheets for financial analysis.

Submitted by:

Baqar Bhatti LLB, CPA, CMA, CGMA | CEO & Owner of Panacea at Zenith | 289-952-3494 | accountants@pazca.com | www.pazca.com

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December: A Critical Month for the Small Business

pexels monicore

Entrepreneurship was very important at our home as my parents were entrepreneurs. And despite the rush and hustle that always came with the month of December, it was the month we enjoyed the most. My Dad owned a retail store on a busy street in the city of Beirut. And one of the most memorable times I have for December is when my siblings and I used to alternate to go and help my Dad at the store. That was always the busiest time of the year.  Yes, to some businesses it may be a busy month, but to others, it is the slowest time of the year. Whatever season December may mean for any business, it is considered a critical month to many owners and entrepreneurs. Many may not see it as a critical month yet, however, this blog may be an eye-opener to many!

Listen as you read …

Steps To Consider

If December is a high season for the business, get the help it needs to meet customer requirements. However, if it is a slow season and has a decline in sales, it does not mean that time spent on planning and doing admin work gets undervalued. Here is a list of tasks that can be done in December to prepare the business for a successful year ahead.

Evaluate:

Evaluate the calendar year not only in terms of sales but also in terms of operations and customer relations. Review business practices and learn from mistakes done. Take another look at the marketing strategy and determine what has worked best in creating visibility for the brand. Evaluate what was done to increase following. Review sales reports and try to follow patterns for growth. Research the achievements of competitors and learn from them.

Reach out:

Use slow times to reach out to customers and check on them. Send season’s greetings that reflect sincere wishes and promises for future work relationships. Send out a newsletter with wishes for a successful new year. Assure customers that your business will always be there for them when they need it. Reaching out to current customers is very important to increasing customer retention. Use the season as an opportunity to establish contact with customers, leads, and everyone on the mailing list.

Plan:

Yes, December is the time to plan for the new year. Write your vision and set business objectives. Break them into goals and set timelines. Research business and marketing trends. Sketch out a marketing plan so the business stays ahead in brand visibility.

Get Organized:

Prepare for January/February income tax filing. Catch up on administrative work. Follow up with the accountant in order to complete income tax filing in a timely manner.

If December is not the busiest season for your business industry, it doesn’t mean it’s a slow month. It’s up to the business owner to use it wisely and make it a time to prepare for a successful year ahead.

Thank you for taking the time to read this blog post! You may follow BizReflections blog for future business related posts and updates. (FOLLOW button in sidebar). I would also like to invite you to subscribe to BizReflections YouTube channel. Our channel is a collection of business videos that equip small business owners for growth.

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10 Essential Tasks for Year End

accounting

The year is quickly coming to a close, and many businesses are well underway with their Q4 prep. This is a crucial time to get organized, so you don’t miss an important item on your to-do list. To help you close the year off strong and start the new year off on a good foot, make sure to add these items to your list to tackle before year end.

1. Meet with your accountant or bookkeeper

Meeting with your accountant or bookkeeper prepares you well for the coming tax season and allows you to be proactive with your finances in the new year. Avoid the stress and headache of scrambling for receipts when tax time comes around. Use the meeting to ask questions, get organized, and create a system that will ease the overwhelm of bookkeeping.

2. Record all transactions

Make sure that all transactions up to the year-end date have been recorded, including unpaid bills and invoices. This is a good time to gather all of your receipts and get organized. The length of time this takes will depend on how organized you’ve been during the year.

If you’re finding that this step becomes overwhelming, speak to your accountant or bookkeeper about creating a system that will help you stay organized and maintain your books throughout the year. Take advantage of modern software and apps to easily store your supporting documents.

3. Do a bank reconciliation

It’s important to make sure that the transactions you’ve recorded match what’s on your bank and credit card statements. Quickbooks Online makes bank reconciliations much easier. Speak with your bookkeeper about this process.

4. Review your financial statements

This includes your income statement and balance sheet. You want to look for items that stand out to you or don’t make sense, including balances that seem too high or too low, large differences in balances from the previous year, and mistakes that you can correct before handing them to your accountant.

5. Check accounts receivable

Look through your list of invoices and investigate any that are outstanding. You’ll want to regularly go through your accounts receivable throughout the year to make sure that you are being paid.

6. Check accounts payable

Go through each item in your aged payables report and pay any late bills. Recording all of your appropriate expenses helps reduce your tax bill.

7. Check your inventory

Record what you have in stock and identify what sold and what didn’t this year. If your business only offers services, determine which services sold and what didn’t. This is a great way to establish a strategy for the coming year and focus on items in demand and discontinue the ones that don’t produce an adequate ROI.

8.  Prepare your tax documents

You can either prepare your income tax yourself or send over the documents to your accountant. A cloud-based accounting software like Quickbooks Online allows your accountant to access your business records online, making for a more streamlined and efficient process.

9. Plan for the new year

Once you’ve completed all of the necessary financial tasks and laid the groundwork for the coming year, you’re ready to strategize and build a solid plan for the new year. Whether it’s a goal to hit a certain number in sales, hiring for a new position, or strategizing a way that you can have more downtime, it’s essential to have a target to aim for. Be sure that your goals line up with your long-term objectives and that they are moving the needle for your business.

10. Take time to reflect

Often, business owners become immersed in the business’s day-to-day operations that the bigger picture takes a back seat. Going through the year-end checklist not only gives you a view of where your business is at, but it also gives you the opportunity to reflect – a critical piece of the puzzle when running a business.

Did you achieve the goals that you set out at the beginning of the year? Is your business providing you with the time, income, and joy that you had hoped for? Are you enjoying being a business owner? Taking the time to look back at all of what’s happened through the year helps you slow down and make the right decisions so you can hit the ground running in the new year. 

Submitted By:

Sal Rezai – Cloud Accounting Specialist, Advanced QuickBooks ProAdvisor & QuickBooks Training Advisor and Founder at: www.accountingbysal.ca | info@accountingbysal.ca 

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PERCEPTION: MAKE IT OR BREAK IT!

perception

Do start-ups, or maybe entrepreneurs in general, focus on their business, or do they get easily overwhelmed and distracted by competition? Is competition always a threat or can it be an extension to business objectives at times? Whether we make it or break it in this competitive world will depend on the perception that guides our business journey

Businesses have always struggled with the idea of being close to completion and in many cases, they have fiercely tried to find ways to fight competitors. Like any other business concept, things do fall back on how a business owner perceives competition.

Here are 3 ways to perceive competition in hope that readers will opt for the realistic choice:

An Enemy

Continue with the attitudes of the past and stay distant from competitors. If approached, reject and sadistically object their presence and continue to viciously bad mouth and fight them.

A Stranger

Embrace the passive approach. Take the attitude of “I recognize your presence, but stay away”.  As long the competitor does not interfere with my business I am safe and I can make gains.

A Lead

Reach out to competitors and meet them face to face. Ease down the perception that you may be a threat to them.  Share some best practices of the industry and exchange information that may benefit both parties.  Approach competitors with an open mind, be willing to give first so you may build trust. Work on establishing a relationship that will ease down existing boundaries and reshape them into boundaries that are built on respect and that will create a win-win situation for both businesses.

Yes, competitors can be leads and may be very good leads at times.  Strategize as you build relationships and stay focused on the objectives that you have set for your business.

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4 BUSINESS TIPS TO START OFF 2019

new year

The start of every year may be a proper time to work on setting new business goals and resolutions; after all, it’s the start of a new beginning that has major significance to the whole world.  Here are 4 business tips that will help you start off 2019.

  1. Review your vision for the business:  Starting off the year with eagerness and drive for the vision will help kick off the business year and set it in the right direction.  Evaluate where the business is at and set new milestones for 2019
  2. Categorize your mailing list:
    • Segment your audience and know who your clients are.  Stay in touch with them and seek their opinion and feedback.
    • Know how many leads were acquired during the previous year and make plans to increase this number by setting goals.
    • Pin point acquaintances and ensure to stay in touch with them during the course of the year.
  3. Review the products and/or services list, evaluate the performance of each item and based on that “keep, “discard” or “introduce NEW”.
  4.  Establish a realistic marketing strategy that is based on achieving goals and reaching milestones for the year.
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WHY SHOULD I STOP MULTI TASKING?

multi tasking

Inspirational Quotes

“Productivity is never an accident, it is always the result of a commitment to excellence, intelligent planning, and focused effort”   Paul J. Meyer

Increasing Productivity

We only have a limited number of “productive” hours in a day. Making the most of these productive hours is key to success in any arena -and also a key to work/life balance, which we all strive for! Increasing your productivity is about getting deliberate about how you use your time! Here are a few tips that will help you increase your productivity: Assign how much time you are going to spend on each task and then track it and be sure to limit it. Even if you do not accomplish the task in that time – stop and move to the next. This will keep you on track and also make you use your time more efficiently. Take regular breaks! We seem to buy into the mentality that if we push on through we will just get it done and then it will be done – truth is that we are more likely to burn out, feel demotivated and stay stuck!! So make sure to schedule your breaks and take them and come back to the task at hand refreshed!! STOP multi-tasking!! While some think this is a strength and a productive way to work, it is actually counter-productive! It diversifies your attention from a task and so it ends up causing a loss of time and reduced productivity overall.

submitted by:

Tahira Bharmal, Success Coach at Authentic Factor. For more information please visit www.authenticfactor.com or email tahira@authenticfactor.com

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